How to Make a Call Sheet (2025)

 
2 min

Let’s be honest, one of the most exhausting parts of being a photographer isn’t taking the photos.

It’s managing the chaos behind the scenes.

Coordinating models, stylists, makeup artists, clients, assistants, and making sure everyone knows where to be, when to show up, and what’s expected? That’s not creative work. That’s logistics.

And if you're still relying on text threads and last-minute emails, it's no wonder things feel overwhelming.

That’s where a call sheet saves the day.


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What is a call sheet?

A call sheet is a single, well-organized document or email that gives your entire team the who, what, where, and when of your shoot. It’s not just professional, it’s essential.

Think of it as the master plan for your photo shoot.

What should be on a call sheet?

At a minimum, a clear call sheet should include:

  • Project or Shoot Name

  • Date and Call Time

  • Exact Location and Parking Info

  • Your Contact Info (and any key leads)

  • Team Roster (roles + names)

  • Timeline and Breaks (hour-by-hour if needed)

  • Special Notes (deliverables, wardrobe themes, weather contingency, etc.)

Who should I send the call sheet to?

You should send the call sheet to everyone involved in the shoot, including the client, makeup artist, wardrobe stylist, and modeling agency.

Example:

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Want to Learn More? Watch the Video Below.

 
PhotographyJeff Rojas